Whatever your industry, the information explosion is still piling on paper documents. To remain agile, competitive and profitable, you've got to get a good handle on the data contained in those documents. And decisions about how to organize, distribute and store this all-important information need careful consideration:

• Which categories of information to capture
• How much customization is desirable
• Whether to rely on in-house equipment and labor
• Which processes might be economically outsourced
• How to maintain security and confidentiality
• How to protect your critical information against catastrophic events
• How to obtain the best ROI on document processing
• How to streamline workflow
• How to integrate new processes and priorities with existing systems

In all of these decisions, Zobo solution can be your best resource. Our knowledge of hardware capabilities, software options, and workflow considerations is at your service. We're ready to provide the integrated solutions you're looking for.

In order to function effectively all business require some sort of formalised systems by which to store, organise, retrieve and process electronic documents. While some companies continue to rely on paper-based document management systems, it is almost always easier and more reliable to use EDMS.

EDM systems  typically provide support for a range of processes related to the storage, tracking and retrieval of electronic documents. The primary concept behind an EDMS is that it can act as a standalone system, performing all the tasks necessary to manage the electronic documents of an enterprise.

Typical EDM systems involving document scanning have the user scan in the original paper document, and store the image of the document in the document management system. The image is often given a name containing the date and the user is often asked to type in additional "tags" in order to make finding the image easier. For instance, a user scanning in an invoice might want to tag it with "water, invoice, 1/1/2002".

Slightly more advanced document management systems also perform an OCR on the image, storing the text along with the image. Although most OCR systems are notoriously inaccurate, even a few correct words scanned off the page can eliminate the need for the user to type in their own tags.

Once the document is stored, it is typically retrieved using an application that is aware of the way the tags (or scanned text) and image are related. That way when you search for "invoice", opening the document will in fact open the original image.